CATERING POLICIES

Welcome to Bon Appétit Catering

Bon Appétit Catering at Carleton College is committed to presenting foods that appeal to the palate and the eye. Our talented culinary team has created an array of locally sourced and seasonally inspired catering options sure to meet your every taste and dietary need. As is the case with all the food we cook at Carleton College, our catered offerings are full of flavor and made from scratch with only the finest ingredients

We are honored to serve as your primary point of contact for all things catering related and can assure you, we take great pride in determining and executing our events with the highest degree of food quality and service expectations. It is our goal to create an exceptional experience for you and your guests.

Our catering guides are thoughtfully designed and created with great care and creativity to simplify your event planning and give you a feel for our fresh, contemporary menu and service options. Not finding what you are looking for? Need something more customized? Please reach out to us! Our skilled team of culinarians will do all we can to accommodate such needs.

Also included in this guide are general service guidelines and the answers to many frequently asked questions. Please review and feel free to contact us directly should you have any questions.

Colleen St. James, Director of Catering

colleen.stjames@cafebonappetit.com

catering office: 507-222-4229

catering@carleton.edu

Robb Grandt, Catering Manager

robb.grandt@cafebonappetit.com

direct: 507-222-5023

catering@carleton.edu

PLACING AN ORDER

RESERVE YOUR LOCATION

To ensure the perfect setting for your event, we encourage you to make sure the location is available BEFORE submitting your catering order. Carleton students and faculty can submit a request to reserve space on campus by visiting the 25Live Campus Services webpage at https://www.carleton.edu/scheduling/25live and click the Access 25Live button to reserve your event location. For assistance with 25Live, please contact scheduling@catering.edu.

CATERING ORDERS

We have three convenient ways to place your catering order:

Online: https://www.carleton.edu/dining/catering/request

Email us: catering@carleton.edu

Contact us: (507) 222-4229

Please have your estimated number of guests, event name, event start and end time, catering location, budget number and contact name when placing an order.

ORDERING DEADLINES

To ensure that we provide the best customer service possible for your event, we ask that all catering requests be placed at least 10 business days prior to your event. Orders placed within the 10 day range will be subject to a $25 fee. Custom menu requests require at least 14 business days prior to the event date. We will do our best to accommodate short notice catering requests but cannot guarantee the availability of staff services or products. Last minute requests will be subject to additional charges and/or limited menu offerings and customer pick-up may be required.

Order is not confirmed until approved by the catering department

FINAL EVENT CONFIRMATION, GUEST GUARANTEES AND CANCELLATIONS

Final guest count guarantees must be received at least five (5) business days prior to the event. Billing of all food, equipment rental, taxes and service charges will be based on the guaranteed or the actual number of guests served, whichever is greater. All cancellations should be received at least three (3) business days prior to the event. A minimum 50% service charge will be assessed if an event is canceled with less than three (3) business days’ notice. Cancellations less than 24 hours will be responsible for 100% of the total invoice.

USING OUTSIDE LOCATIONS FOR ON-CAMPUS CATERING

While Bon Appétit is committed to providing quality food and unparalleled customer service at your on-campus events, we recognize that there are certain occasions when outside catering may be a better accommodation for your event.

At Bon Appétit-catered events, outside food and beverages of any kind are not permitted. This may include, but is not limited to: specialty food items, boxed and packaged candies, home-made and pre-packaged desserts, gluten-free provisions and any variety of beverages. Students may, however, bring their own, personal water bottles. If there is something you'd like served at your event, but is not on the catering menu, please ask!

If you would like to supplement your Bon Appétit catering with outside food or beverages, your order with us must be scheduled as a pickup from the Burton Kitchen, or Schulze, Sayles and Weitz Cafés. Please note that pickup orders do not include staffing, table linens, Cambro dispenser risers and covers, or product signage. Catering trays and dispensers must be returned on the same day immediately following the event. We are unable to provide delivery or event staffing for events that include outside food or beverages.

UNUSED FOOD AND BEVERAGES

All food and beverage provided by Bon Appetit catering are to be consumed on the premise during the scheduled event and removal of leftover food and beverage is prohibited. Any food and/or beverage(s) not consumed during your event becomes the property of Bon Appétit and cannot be removed from the event site. Bon Appétit does not offer to-go boxes and items cannot be personally packaged and removed from event spaces.

THE FINE LINE

Prices in this menu reflect base pricing. Total costs of food and service will vary based on final customer selections, level/type of service requested, and number of attendees. In addition, market conditions may necessitate a price change during your consideration period; if that happens, we will notify you. All food and beverage costs will be subject to an additional $36.00/hour staffing charge to cover operational costs & back-of-house fees. This staffing charge is not a gratuity. Estimated total cost for food and service, including the $36.00/hour staffing charge, will be provided once menu selections and general number of attendees are provided. Final costs of food and service, including the $36.00/hour staffing charge, will be reflected on your final catering invoice.

All catering orders placed for delivery will incur a delivery fee of $36.00, except when the catered event(s) takes place in one of the following on-campus locations:

Severance Hall, including Great Hall

Sayles-Hill Student Center

Weitz Center for Creativity

Alumni Guest House/Johnson House

PAYMENT AND BILLING

Upon confirmation of your event, you will receive a copy of the event order listing all estimated charges. You will be responsible to review the event order and to confirm all the details listed, including event timeline, menu, quantities, budget number, etc. Final event billing is based on final attendance and any additions charges that are necessary for any additional rental items and/or labor over our usual staffing levels.

EVENT STAFF | LABOR CHARGES

Service Staff $36.00 per person/per hour, 1 hour minimum

Bartender $46.00 per hour, 4 hours minimum, includes 1 hour each of setup and tear down

Chef $105.00 per hour, 3 hours minimum

ALCOHOLIC BEVERAGE SERVICE

As Bon Appétit holds the Minnesota Liquor License for serving alcohol on the Carleton campus, all alcohol served on campus must be served and arranged through Bon Appétit. Please contact the Catering Office at 507.222.4229 or catering@carleton.edu for more information.

SALES TAX

Applicable local sales (and any applicable liquor tax) will be added to all food, beverage, labor charges and rental items. Please contact the Catering Office at 507.222.4229 or catering@carleton.edu for more information.